Event management and communication with invited guests
For a client in the FMCG industry with regular events, we developed a platform that accompanies the entire process of inviting guests, recording acceptances and cancellations, all the way to guest check-in with digital tickets as QR codes.
All communication takes place with emails and landing pages, which can be designed and created specifically for the events beforehand.
The customer regularly holds large internal and external events and needed a system to accurately record the participants and the data they provided.
- Reusable and easy to maintain lists of guests
- Easy and modern interaction of guests with the system
- Accurate recording of actual attendees for correct taxation
Consumer Goods (FMCG)
Project Manager, Frontend Dev, Backend Dev, System Admin
How we helped
Modeling, requirements and process definition, architecture
Creation of the backend, the administration interfaces and the landing pages
Creating templates for emails and landing pages
Look & Feel
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Are you looking for a solution to manage guests and invitations for events? Then get in touch with us!
What makes it special
QR codes as a ticket
Each guest receives an individual QR code by e-mail or in the Apple Wallet as an event ticket, which is simply scanned with a smartphone. In this way, it can be easily and accurately recorded which participants were actually on site.
Fancy filters and lists
Because it is especially important to keep track of the many guests at such large events, we have provided lots of dynamic filtering options. Configured filters can be saved and reused.
Sending emails or making changes to the data can then be done directly for all selected guests at once.
Dynamic data per event
In each event, other data of the guests can be queried. This includes master data and attributes such as company names or addresses, but also additional services that can be booked, accompanying persons, image uploads for profile pictures, T-shirt sizes or the favorite band. Depending on what information is needed.
E-Mails and landing pages
The system communicates with guests via e-mail. So that the mails do not look the same for every event, templates can be designed and tested. Each guest then receives a personalized version of the email with ICS files for their calendar entries!
Likewise, the landing pages can be put together using a modular system.
Live reporting & export options
Guest feedback data and participation information is statistically recorded and can be analyzed in charts and Excel exports.
Do you have similar ideas? Or completely different ones?
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